Use Case

GDPR-Compliant Data Collection

Collect personal data with the encryption, audit trail, and right-to-forget support GDPR compliance requires — with data-subject tracking and a documented record of every submission.

Handle Personal Data Responsibly

The Problem

Personal data collected without audit trails

Generic forms collect personal information with no documentation of how it was handled or when it was deleted.

No right-to-forget support

Without a clear data map of where personal data was submitted and stored, fulfilling deletion requests is difficult.

How it works

1

Collect personal data via encrypted intake

Use a **doconvoy** request to collect personal data with end-to-end encryption and a documented submission record.

2

Track data subjects

Each submission is associated with a data subject in your audit log — enabling clear data subject management.

3

Honor deletion requests

Revoke and delete submissions at the individual data subject level when right-to-forget requests are received.

Benefits

  • —Documented data collection with full audit trail
  • —Data subject tracking per submission
  • —Right-to-forget support at the submission level

The hard part of GDPR is proving how you collected the data

Under GDPR, data subjects have rights. They can ask what data you hold on them. They can ask you to delete it. They can ask for evidence of how it was collected and handled.

If your collection process is "we sent them an email and they replied with their information," you have almost nothing to show. The data exists. You don't have documentation of how it arrived, when, or what protections were in place.

Collect personal data with a documented trail

doconvoy intake requests create a verifiable record from the moment data is collected. When you send a request and a data subject submits, the audit trail captures:

  • When the request was created and sent
  • When the data subject opened the form
  • When they submitted
  • Which verification method confirmed their identity

You have evidence of the collection event itself, not only the data.

Track data subjects by identity

Every submission is associated with the submitter's verified identity. That creates a data subject record in your workspace. If someone asks "what do you have on me?" (Article 15), you can query for all submissions from that identity across your workspace and answer precisely.

Honor deletion requests

When a data subject exercises their right to erasure (Article 17), you delete their submissions at the individual level. The encrypted payload is removed. The audit log keeps a record that a deletion occurred, without the content, so you have documentation that it happened.

Data minimization by design

Intake requests are scoped: you ask for exactly what you need. Pair that with automatic expiration (set a date after which the submission is automatically invalidated) and you have a collection process that doesn't accumulate data beyond its purpose.

That's data minimization in practice, not only on paper.

What doconvoy doesn't replace

We provide infrastructure and documentation tools. We don't provide legal advice, DPA agreements, or compliance certifications. Whether doconvoy fits your specific GDPR compliance posture depends on your context and legal counsel.

What we can say: the tools are here, the audit trail is immutable, and the documentation it generates is yours to use.

Handle sensitive client information securely — from onboarding to handoff. Try any workspace free for 3 days — no credit card required.

Handle Personal Data Responsibly